Why teams run their shows in ShowIQ instead of spreadsheets
A show runs on information that keeps changing until the doors open. In spreadsheets every change is a new version, sent to everyone again. In ShowIQ it is one change in one place, and everyone sees it.
Classified Festival · liveSame view for office, artists, crew and door
Same show. One place for the information.
Not a smarter system. Just one place where accreditation, guestlists and crew live, and everyone sees the current version.
How it is done now6 files · 3 chats · 1 inbox
- Accreditation_2026_v7_FINAL.xlsx
- Which guestlist is the latest one?
- RE: RE: FW: accreditation Artist — updated
- Guestlist saturday (copy).xlsx
- I sent it in the other group
- Parking passes v3.xlsx
- FW: rider update Bicep (see attachment)
- Every change means a new version, sent again to everyone.
- The door, the artists and the office each have a different copy.
- Someone spends the night before merging it all by hand.
In ShowIQ1 system
- Accreditation42 approved · 3 pending
- Guestlists118 names · 9 waiting
- Crew26 shifts filled · 2 open
- Program3 stages · 8 sets
- Parking31 passes issued
- Artist briefings38 sent · all current
- Check-in96 scanned · 0 issues
- Hand-outs3 items · stock live
Updated just now · same view for office, artists, crew and door
- One event holds every module. A change is live for everyone at once.
- Artists, crew and the door each see what applies to them.
- Nothing to merge, export or resend.
One event, every team. Each sees what applies to them.
ShowIQ is event management software for festivals, concerts and productions. Instead of one file per team, every team works in the same event, each through its own view.
- Production officeThe ShowIQ dashboardSets the event up once: types, limits, programme, crew jobs and briefings. A change goes live for everyone it applies to.
- Artists and managementA personal briefing linkOne briefing page per artist with set times, contacts, guestlist and tickets. They fill in their own names instead of mailing them.
- CrewCrew sign-up and briefingPick their shifts, see their planning and job instructions, and submit hours and expenses from the same page.
- Door and accreditation deskThe scanner on a phoneScan QR tickets on a phone, see whether a pass is valid today, and follow the numbers live.
- Vendors and crew suppliersTheir own vendor portalFill in their own people, guests and requirements through their own portal, straight into your event.
- GuestsA form on your websiteRegister through a form on your own website. Once approved, they get their own briefing and ticket.
The work that disappears.
Merging lists the night beforeEvery source submits into the same list.Re-sending PDFs after every changeBriefings are live pages, not exports.Asking which version is the latestThere is one version, and everyone sees it.Printed lists at the doorThe door scans QR tickets against the approved list.Retyping names from mailArtists and guests fill in their own details.Calling around for crewCrew sign up and pick their own shifts.
See how each workflow changes.
- AccreditationArtists register their own people per day through a personal link. You approve, they get a QR ticket.3 h → 20 min
- Artist briefingsOne live page per artist with set times, route, contacts, guestlist and tickets. Send once, never re-send.Send once
- GuestlistsArtists, forms, vendors and CSV imports feed one list. Approve per day; the door sees it live.No merging
- Check-inScan QR tickets with any phone, see in a second whether a pass is valid today, and follow the count live.1 scan
- Crew planningJobs and shifts, crew sign-up, availability, hours and expenses, and a personal briefing for every crew member.No calls
Stop managing shows in spreadsheets. Run them in ShowIQ.
Bring one upcoming show. We set it up with you and you see the difference on your own accreditation and guestlists.